Twarda 18, 00-105 Warsaw, Poland Phone: +48 22 202 69 31

Data Privacy Policy

This policy is applied to all personal data submitted by you to us or collected and processed by using IRL Polska Sp. z o.o. (‘IRL Polska’) website www.irlpolska.pl (the ‘Website’).

IRL Polska respects your privacy and protects personal data received from you and collected by us as specified in this privacy policy. This privacy policy describes how we collect and use your personal data.

Client application forms and enquiries

For the purposes of processing your client application and replying to your enquiries, your data (first and last name, e-mail, telephone, other information) will be used and processed on the basis of your consent expressed by filling in a client application form in our Website section Be our client or by contacting us using the contact details provided on our Website.

Newsletters

For the purposes of sending any newsletters you may be subscribed to, your data (e-mail) are used and processed on the basis of your consent which is expressed by filling in the newsletter subscription form in Website section “News”.

Candidates’ personal data

The personal data of candidates who sent us their CVs directly at the e-mail address provided on the Website or via job posting websites (first and last name, e-mail, address of the place of residence, CV, education, work experience and other information, if any) are processed for the purposes of recruitment to a job. Such personal data of candidates are processed on the basis of consent that you express by submitting the data to us in your job application to IRL Polska.

While screening candidates, we only process personal data that are related to qualification, professional skills and relevant qualities. We do not collect or process candidates’ sensitive personal data.

Cookies

Our Website uses cookies – small digital files sent and installed to the computer of the Website visitor in order to improve the functionality of the use of Website, its speed as well as to collect anonymised data to monitor Website visitor statistics. The Website may use various cookies, such as:

  • necessary cookies that are essential in order to provide the visitors with safe access to the Website and all the features of the Website;
  • performance cookies that are used to collect information about your behaviour on the Website, its individual sections or functions, to log and eliminate any malfunctions of Website and/or features thereof;
  • statistics cookies that are used to collect anonymised data of Website visitors and to record its use;
  • advertising cookies that help us to perform the function of sending newsletters subscribed by you as long as you are a subscriber of any newsletters.

Specific cookies used on the Website

Website visitor accounting and statistics cookies (_gat; _gid; _ga)

These cookies are used to collect statistical information about Website traffic. The resulting data are used to improve the Website and generate reports related to the traffic. The statistics is collected by using the Google Analytics tool. The results are anonymous and are used only for statistics.

Cookies used to support additional services: cloudfare (__cfduid)

This cookie which is linked with websites via CloudFlare is used to accelerate the page uploading time. The cookie is used to prevent any security restrictions on the basis of the IP provided to the visitor. It contains no identifiable user information. The cookie allows to subscribe to newsletters.

Cookie for the identification of user language (pll_language)

The cookie is used to save the visitor’s language. This cookie is necessary for the Website to function in multiple languages.

You can control the cookies of the Website that run each time you are using the Website by adjusting the settings of your browser and accept or reject and delete previously accepted cookies. In case of any questions related to the cookies used on the Website, please contact us by e-mail: info@irlpolska.pl.

Data storage period

We process and store your personal data only for as long as it is necessary for the purposes provided in this policy.

The personal data of candidates are stored for the period of recruitment to a specific job position. After the expiry of the period recruitment to a specific position, we delete the CVs sent by the candidates and any other data unless we receive a consent of a candidate to a longer period of data processing for us to be able to offer them a different position. In such a case, the personal data of the candidate are stored for a period of 1 year from the moment of expiry of the recruitment to a specific position unless you decide to cancel your consent earlier and if the applicable laws do not stipulate a longer storage period.

Personal data received at the time you become and continue to be our client are stored as long as you are our client and for a period of 1 year from your last communication with us initiated by you verbally or in writing unless the applicable laws stipulate a longer period of storage.

We store personal data received from your enquiries sent to us until we submit a reply to your enquiry. After the submission of our reply, the personal data will continue to be stored for a period of 1 year, unless the applicable laws stipulate a longer storage period.

Personal data received at the time of your subscription to newsletters will be stored for a period of 3 years as from the opening of the last newsletter, and after the expiry of this period your personal data processed for the purposes of direct marketing will be automatically deleted unless you cancel your consent regarding direct marketing earlier.

Personal data collected by using cookies on the Website are stored for a period of 1 year from your last visit to the Website unless we have your individual consent or objection to continued storage of your personal data and unless the applicable laws stipulate a longer storage period.

Data transfer

Your personal data may be transferred to be processed by third parties which assist us in administrating our Website and storing its data. Such parties may include suppliers of database software, suppliers of database administration services, cloud computing suppliers, etc. Your personal data may also be provided to government or law enforcement authorities, e.g. police or supervisory authorities, however, only at their request and only when the request is made under the applicable laws or in order to ensure our rights and the security of our clients, employees and resources.

Consequences of failure to provide data

You have a right to refuse to submit your personal data, however, submission of your personal data is necessary and mandatory for the achievement of the purposes indicated in this privacy policy, therefore, in case you refuse to provide your personal data, IRL Polska may be unable to achieve the aforementioned purposes, i.e. to examine client’s applications, reply to enquiries submitted, send newsletters subscribed to, grant access to all the functionalities of the Website or conduct recruitment to a position at IRL Polska.

Data protection

Our data processing is subject to the safety and processing requirements set forth in the Law on Legal Protection of Personal Data of the Republic of Poland and the General Data Protection Regulation of the European Union.

IRL Polska takes appropriate technical and organisational measures to ensure the protection of all processed personal data from intentional or unauthorised deletion or accidental loss, modification, unauthorised disclosure or access and from any other forms of unauthorised processing.

Your rights

You have the following rights in relation to your personal data:

  1. the right to request IRL Polska to access your data or rectify or delete the data or restrict data processing;
  2. the right to object to data processing;
  3. the right to receive your personal data in a structured, commonly used and machine-readable format (right to data portability). In such a case, IRL Polska shall be entitled to request compensation of any reasonable costs incurred by IRL Polska regarding the structuring and submission of your data to you;
  4. the right to withdraw your consent;
  5. the right to lodge a complaint with the State Data Protection Inspectorate.

You can exercise your rights by applying to IRL Polska by e-mail info@irlpolska.pl or by registered mail to IRL Polska Sp. z o.o., Twarda 18, 00-105 Warsaw, Poland, presenting an ID or a copy thereof. Having received your application, IRL Polska shall provide you with a reply within net 30 days from the day of the application.

Validity and amendments

This privacy policy is valid from 25 May 2018. In case of any changes to this privacy policy, we will publish an updated version on our Website. The amendments and/or supplements to the privacy policy come into force when they are published on our Website.

***

By providing your personal data you confirm that you have read and understand the terms and conditions of personal data processing as published on the Company’s website (IRL Polska Sp. z o.o. Data Privacy Policy).

By submitting your personal data, you confirm your consent to the processing of your personal data by the Company in order to provide you with services and to respond to your questions as well as to solve any problems as may arise.

You also confirm that the data submitted by you are accurate and correct and acknowledge that the Company bears no liability for the processing of any excess data you may have provided.